Additional Requirements for Undergraduate Students
Application Deadline: 5/1/2008
Deadline Extension: SACNAS will continue to accept travel scholarship applications until: 7/17/2008. Travel scholarship award
priority will be given to complete applications received by the original application deadline (5/1/2008); applications submitted by the extended deadline
will be considered for funding.
NOTE: The travel scholarship application is accessible ONLY after online conference registration
and current membership are completed and paid in full or registration
and/or dues sponsorship information has been provided. If you need assistance with your application, have questions regarding fees and/or
dues, or would like information about how to work with someone at your institution to sponsor your registration and/or dues, please contact
Nick Mucha, Program Director, at (toll free) 1-877-SACNAS-1, ext 224. or Dawn Contreras, Registration Manager, at (toll free) 1-877-SACNAS-1,
ext 223.
1) Applying for Travel Scholarships: The applications for travel scholarships are only available online. Applicants must indicate on the appropriate
sections of the online application whether they are applying for travel support, lodging support, or both.
2) 500 Word-Statement of Purpose: In the online application, the applicants must submit a Statement of Purpose in the space provided. Applications
missing a Statement of Purpose will not be accepted. Statements must meet a 500 word minimum or application will be rejected.
Details – Describe your field of research, plans for graduate study, and future academic and career goals. Include
information that will show your preparation for graduate study and reasons for choosing your field of study. Also include why you would like to attend the
SACNAS National Conference and how attending the conference will help you in your academic and professional career.
3) School Transcripts: Each applicant is required to submit his/her most current transcript (official or unofficial) that will demonstrate enrollment
in the school currently attending. Transcripts must be uploaded online in PDF format or emailed by the application deadline (7/17/2008).
Transcripts can be obtained through the applicant’s campus’ Academic Records online services, and/or the Office of the Registrar on the school campus.
NOTE – Please upload transcripts online in PDF format. Use the edit application link in MySACNAS to
upload your materials after you have created your application.
The SACNAS office is unable to accept hardcopies of materials; however if presented with no other option, mail originals to the SACNAS office at:
SACNAS Travel Scholarship
PO Box 8526
Santa Cruz, CA 95060
Materials mailed must be postmarked by the application deadline (7/21/2008) in order to be fully considered. (Make copies of the originals for your records)
4) Letter of Recommendation: Every applicant will request a letter of recommendation from a faculty member. The Letter of Recommendation must be uploaded
online in PDF format or emailed by 5/1/2008. It is recommended that applicants give plenty of notice prior to the application deadline to anyone you
ask to write a letter of recommendation on your behalf.
NOTE – Please upload the letter of recommendation online in PDF format. Use the edit application link
in MySACNAS to upload your materials after you have created your application.
The SACNAS office is unable to accept hardcopies of materials; however if presented with no other option, email or mail originals to the SACNAS office at:
SACNAS Travel Scholarship
PO Box 8526
Santa Cruz, CA 95060
Materials mailed must be postmarked by the application deadline (7/21/2008) in order to be fully considered. (Make copies of the originals for your records)
5) SACNAS encourages all travel scholarship applicants to complete a SACNAS Student Asset Survey in order for SACNAS to assess and evaluate
the outcomes of the conference. Within a couple of weeks after the application deadline, each travel scholarship applicant will receive an
email message with instructions on how to complete and submit the SACNAS Student Asset Survey. Please note that the completion of this survey is
not required.
Award Details
Travel scholarships include lodging and/or travel to the SACNAS National Conference. Notification of application status will
be sent via email in mid-July. All travel scholarship awardees will be required to submit a Travel Scholarship Contract by a required deadline to finalize
and activate the award; failure to submit the contract by the deadline will invalidate the travel scholarship award. Air travel and/or lodging arrangements
will be made by SACNAS upon receipt of signed Travel Scholarship Contract.
Failure to follow the general cancellation policy may result in financial charges to the student for air travel, lodging, and registration fees (up to $1,000 in fees).
Lodging
Undergraduate student travel scholarship recipients will be housed at a conference hotel for three (3) to four (4) nights, two (2) students per room. Number of
hotel nights/arrival date is dependent on a number of factors—including by not limited to participation in preconference activities, travel from a location
requiring extended flight duration to arrive at the conference location. (SACNAS reserves the right to determine arrival date.) Assigned
hotel rooms have two double beds per room. Awards cover room and tax only. Incidentals are not covered.
Travel
Standard Roundtrip Airfare: All travel scholarship recipients will be scheduled to arrive either on Wednesday, October 8 or Thursday, October 9, and depart
on Sunday, October 12. SACNAS travel scholarship does NOT cover ground transportation to and from the airport.
Apply for a Travel Scholarship at MySACNAS
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